Module in detail
Check-in that survives the eight o'clock rush
The first impression of an event isn't made on stage - it's made at the door. Personal QR code check-in cuts verification to seconds and gives you an accurate headcount at every moment.
Why the entrance is the riskiest point of the day
Most attendees arrive within the first half hour. If names have to be found on a printed list then, a queue forms immediately - and the day begins with the programme running late.
Queues
Searching a printed list can take up to half a minute per guest. At four hundred people that's hours of waiting in total.
Unclear numbers
Ticking names by hand never tells you how many are inside right now - even though catering and room allocation depend on it.
Misuse
A forwarded confirmation email lets anyone in unless the code is unique and single-use.
How check-in runs
The process is simple because the system does the hard part before the event.
- 01
A code with the ticket
After registration or purchase, each attendee receives a unique, personal QR code by email, sized to scan well from a phone screen.
- 02
Scanning at the door
A team member scans from a tablet or phone. The screen shows the name, ticket type and validity instantly.
- 03
Live headcount
Every entry appears immediately in the overview, broken down by entry point and ticket type.
- 04
Post-event report
An exact record of who came in, when and where - exportable after the event.
What you can rely on during the day
Check-in is always tuned to the specific venue and headcount.
Multiple entry points
Parallel gates or desks sharing one database - a code can only be used once.
Offline mode
If venue connectivity is weak, scanning continues locally and syncs once the connection returns.
Ticket-based access
Day pass, VIP, speaker, press - the screen shows immediately where each person may go.
On-site registration
Walk-ins can be added at the desk and land in the same list straight away.
Badge printing
Badges can be printed at entry so guests can move on without waiting.
Session-level checks
For capacity-limited workshops, access can also be verified at the room door.
You're not left alone on the day
Check-in works when the team knows what it's doing. That's why we rehearse the whole flow before the event and agree what to do in the rare but irritating cases.
- Test scans and a dry run before going live.
- A short, practical guide for the colleagues working the desk.
- An agreed script for lost codes, name changes, plus-ones and late arrivals.
- Reachable support on the day if anything comes up.
Who needs it most
The larger the crowd and the tighter the start time, the more fast check-in matters.
Large conference
Several hundred guests, a narrow window, parallel gates.
Closed, invitation-only event
Only people on the guest list get in, verifiably.
Multi-day event
Daily entry, with day passes and full passes distinguished.
Capacity-limited workshops
Door checks so seats actually go to the people who signed up.
Related modules
- Registration
- Ticketing and payments
- Admin dashboard
- Invitations and guest lists
FAQ
Frequently asked questions
- A tablet or smartphone with a camera and a browser is enough. A dedicated handheld scanner isn't required, though it can be used for higher throughput.
Let's walk through your check-in scenario
Tell us how many guests you expect, how many entrances you'll have and how quickly everyone has to get in.