Module in detail
Registration that keeps your attendee list correct on its own
Signing up is the first real promise your event makes. If it's simple, quick to complete and confirmed instantly, more people register - and you don't maintain a spreadsheet alongside it.
When sign-up is still manual work
Most organisers start with good intentions: a form builder, a spreadsheet, a shared inbox. Then the second wave arrives, along with plus-ones, cancellations and group company sign-ups - and the same data lives in three places, contradicting itself.
- Nobody can say for certain how many are coming, because cancellations sit in email.
- Capacity has to be watched manually and the waiting list kept in someone's head.
- Confirmation emails only go out when somebody has time to send them.
- Special requirements - meals, workshop choices, parking - end up in free-text comments.
How it works
The flow follows your event, but its skeleton is usually these four steps.
- 01
The sign-up form
Only the questions that matter, in a logical order, designed for mobile. With conditional fields: someone requesting a company ticket sees different questions.
- 02
Validation and limits
Capacity, deadlines, workshop seats and - where needed - email domain checks or an approval step.
- 03
Instant confirmation
A personalised email with a calendar entry and every practical detail, in the event's own identity.
- 04
An always-current list
The admin view shows sign-ups in real time; you can filter, add notes and export whenever you like.
What the registration module does
Some of this is standard in every build; the rest depends on the nature of the event.
Custom questions
Job title, company, dietary needs, workshop choice, parking, billing details - exactly what you need, without filler fields.
Capacity and waiting list
Limits per event, per day or per track. When a session fills up, sign-ups move to a waiting list and are notified if a place opens.
Invitation-only flow
A closed event where sign-up only works through a personal link, and guests can add a plus-one.
Group sign-up
One contact registers several colleagues; everyone still receives their own confirmation and their own entry pass.
Approval step
If not every applicant should be admitted automatically, we can add an accept/decline step with its own notification email.
Self-service changes
Attendees can update their details or cancel themselves, so your numbers stay real.
Who it's for
The registration module pays off most when there are capacity limits, several audience segments or a lot of repeat questions.
- Professional conference
- Hundreds of sign-ups, track selection and an accurate headcount for catering.
- Invitation-only client event
- A fixed guest list, plus-ones, discreet RSVPs and gated content.
- Internal company event
- Colleague sign-up with email domain checks and a breakdown per site.
- Free breakfast briefing
- Small numbers, high no-show risk - this is where reminders help most.
Related modules
- Automated emails
- Admin dashboard
- QR code check-in
- Invitations and guest lists
FAQ
Frequently asked questions
- Yes, the form is entirely bespoke. Fields, their order, whether they're required and any conditional logic are put together from your brief.
Let's look at the right sign-up flow for your event
Tell us how many guests you expect and what you need to collect - we'll propose the form and the flow.